Managing metadata doesn't have to be so hard.
Managing data is a constant struggle. Users never want to spend the time tagging every document or file with metadata. Yet without these descriptions, other employees can’t find the content they need. The predicament puts content managers in the middle because without an effective knowledge sharing system, companies keep re-inventing the same old wheel over and over again.
Tahoe Partners is helping many clients fix this exact problem with SharePoint 2010. SharePoint uses location-based metadata defaults, meaning a content manager can set values for a folder once. Any content saved into that folder is then automatically tagged with the folder’s assigned metadata. This provides less work and saves time for everyone. Each content author has fewer individual fields to fill out, while the content manager can give greater focus to other key components such as a user-friendly site navigation, search, indexing, and categorization.
While there are some caveats with this SharePoint solution depending on particular environments, SharePoint resolves many frustrating usability challenges and competing interests among content creators and content managers.